Expense Report Processing
Eliminate 10-20 hours of expense processing monthly. AI reads receipts, checks policy compliance, and routes for approval automatically.
See the Difference
Without Automation
- ✕Time per report15-30 minutes each
- ✕Monthly processing10-20 hours wasted
- ✕Policy violationsFound at month-end
With AI Automation
- ✓Time per report0 minutes (automated)
- ✓Monthly processing<1 hour (review only)
- ✓Policy violationsFlagged instantly
Sound Familiar?
- 10-20 hours monthly wasted on manual expense data entry
- Employees wait weeks for reimbursements (frustration builds)
- Policy violations slip through until month-end audit
- You constantly chase missing receipts and approvals
Monthly savings with Expense AI
Adjust the numbers to match your situation
Payback Period
17 months
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Try our full ROI CalculatorHow It Works
Step 1
Eliminate expense processing busywork. AI reads every receipt (photo, PDF, email), extracts all data (date, amount, vendor, category), and checks policy compliance automatically.
Step 2
Policy violations flagged instantly—over meal limits, missing documentation, duplicate submissions. Employees snap photos and get reimbursed faster. You review clean data, not receipts.
Step 3
Month-end closes in hours instead of days. You still approve expenses, but AI handles the tedious work. Get 10-20 hours back every month.
What You Get
- Automatic receipt reading from photos, PDFs, and email forwards
- Smart expense categorization (meals, travel, supplies, etc.)
- Real-time policy compliance checking against your rules
- Instant violation flagging (over limits, missing docs, duplicates)
- Seamless approval workflow integration with notifications
- Direct integration with payroll and accounting systems
- Real-time dashboard tracks all submissions and approvals
Implementation
Your Time Required
2-3 hours total over 2-3 weeks
Week by Week
Week 1
Discovery: Map your expense policy and approval workflow
Week 2
Build: Configure AI extraction and policy rules
Week 3
Test: Process sample expenses, verify accuracy
Week 4
Launch: Roll out to team with training
One-Time Investment
- Implementation$6,000 - $10,000
Monthly (Optional)
- Monthly maintenance$200-$275/month
You Own It
Cancel maintenance anytime after 90 days. Your system keeps working. No lock-in.
Ready to Get Started?
Every business is different. Book a call to discuss your specific situation, or send me a message with your questions.