What types of invoices can the AI process?

The AI handles PDF invoices, scanned documents, email attachments, and even images of invoices. It works with most standard invoice formats and learns your vendors' specific layouts over time.

How does it integrate with my accounting software?

We integrate directly with QuickBooks, Xero, and most major accounting systems. The AI enters data automatically, and you review before final posting.

What happens if the AI cannot read an invoice?

Unclear or unusual invoices are flagged for human review. The AI shows you exactly what it could not extract so you can complete it manually. These are typically less than 5% of invoices.

Invoice Processing Automation

Eliminate 20+ hours of data entry every month. AI reads invoices, extracts all data, and enters it into QuickBooks automatically—99%+ accuracy.

Usually 2-3 weeks$7,500 - $15,000 one-time setup

Built for 50+ businesses like yours

See the Difference

Without Automation

✕
Time per invoice8-15 minutes each
✕
Monthly processing20-38 hours wasted
✕
Error rateHuman errors (typos, duplicates)

With AI Automation

✓
Time per invoice0 minutes (fully automated)
✓
Monthly processing<1 hour (review only)
✓
Error rate99%+ accuracy (anomalies flagged)

Sound Familiar?

20-38 hours monthly wasted on manual invoice data entry
Typos and duplicates cost you money (found at audit time)
Month-end closing drags on for days instead of hours
Staff dreads the boring, error-prone invoice pile every month

Monthly savings with Invoice Processing AI

Adjust the numbers to match your situation

Hours spent on invoice processing weekly

hours

Data entry staff hourly cost

$/hour

Monthly Savings$1,062

Year 1 Return$2,749

Payback Period

36 weeks

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How It Works

Step 1

Eliminate data entry completely. AI reads every invoice (email, PDF, scan), extracts all data (vendor, amount, date, PO, line items), and enters it directly into QuickBooks/Xero—99%+ accuracy.

Step 2

No human typing means no typos. AI flags anomalies—duplicate invoices, price mismatches, missing PO numbers—before they cost you money.

Step 3

Your team reviews flagged items only (under 1 hour monthly). The boring work is done. You get accurate books and 20+ hours back every month. AI learns your vendors and improves over time.

What You Get

Automatic invoice reading from emails, PDFs, and scanned documents
Complete data extraction (vendor, amount, date, PO, line items)
Direct entry into QuickBooks, Xero, or NetSuite
Smart anomaly detection catches duplicates, price mismatches, missing POs
Simple review dashboard for flagged items (under 1 hour monthly)
Complete audit trail for compliance and tax purposes
AI learns your vendors and patterns (99%+ accuracy)

Implementation

Your Time Required

3-4 hours total over 3 weeks

Week by Week

Week 1

Discovery: Map your invoice sources and accounting system

Week 2

Build: Configure AI extraction and integration

Week 3

Test: Process sample invoices, verify accuracy

Week 4

Launch: Go live with full automation

One-Time Investment

Implementation$7,500 - $15,000

Monthly (Optional)

Monthly maintenance$250-$350/month

You Own It

Cancel maintenance anytime after 90 days. Your system keeps working. No lock-in.

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Ready to Get Started?

Every business is different. Book a call to discuss your specific situation, or send me a message with your questions.